Reporting Program Completion Outcomes using PIRL 1813
Posted 4/16/2019 2:58 PM by Kevin Mauro
Purpose: To highlight and clairify performance policy for PIRL 1813 Date Completed, During Program Participation, an Education or Training Program Leading to a Recognized Postsecondary Credential or Employment (WIOA)
We are so excited that H-1B grantees continue their thorough performance reporting to the U.S. Department of Labor’s performance reporting system, Workforce Integrated Performance System (WIPS)!
As the next performance reporting deadline approaches, one of the most common questions we receive during office hours is how the Quarterly Performance Report (QPR) is being aggregated in WIPS. This blog post will help you get to know the PIRL data element, PIRL 1813: Date Completed, During Program Participation, an Education or Training Program Leading to a Recognized Postsecondary Credential or Employment (WIOA). This particular data element impacts a number of the outcome measures on the H-1B QPR. If you perceive that your QPR is under-reporting various outcome measures, it may be worth checking to see if PIRL 1813 has been correctly recorded for all participants.
What is PIRL Data Element 1813?
Before we talk about how PIRL 1813 affects the aggregation of the different outcome measures on your QPR, let’s review the purpose of PIRL 1813. PIRL 1813 is used to report a participant’s “Date Completed, During Program Participation.” PIRL 1813 is where you record the date when the last education or job training activity funded by the program is received by the participant once they have completed all the training that was planned for them during the grant. For the majority of participants, this will coincide with the date the training is completed. Of course, you would leave this data element blank if the participant has not yet completed the training program.
It is important to note: for H-1B grants, a participant may enroll in several discrete education/job training activities that apply towards the completion of their “program.” A participant is considered to have COMPLETED when they have earned all the formal award units needed towards the degree, certificate, or certification that was the goal of their enrollment or has met another program-specific definition of successful completion. Once a participant has completed their training program, they may continue to receive certain other services funded by the grant program.
Why is PIRL 1813 Important?
Every outcome measure on the QPR is aggregated according to a unique set of rules for each performance item. In WIPS, it follows a code for each line and counts how many of your participants fit the coded criteria. As a relevant example, line E1 in the QPR aggregates the number of participants who have completed education or job training activities. To aggregate this number, it will count every participant that has a recorded date in PIRL 1813 that is before the end of the current quarter. For example, if you are submitting data for the quarter ending 3/31/19, the date cannot be after 3/31/19 AND that has a “yes” (or actually a “1”) marked in Training Completed #1-3, PIRL 1307, 1312, or 1317.
This may feel complicated, and anyone who has called in to office hours has probably heard the line-by-line aggregation rule as you tried to figure out why your QPR numbers may not have lined up with your internal numbers. The important thing to take away from this explanation is that WIPS is following a code that looks at the data elements you’ve entered for each participant and calculates a number that then appears on your QPR.
The following QPR outcome measures use PIRL 1813 as part of their aggregation rule:
- Line E1: Number Completed Education/Job Training Program Activities
- Line E2: Number Completed Education/Job Training Program Activities and Obtained a Credential
- Line F2: Incumbent Workers that Retained Current Position
- Line F3: Incumbent Workers that Advanced into New Position
Each of these outcome measures require a valid date in PIRL 1813 in order to aggregate a participant on the QPR. If PIRL 1813 is blank in a participant’s record, that individual cannot be counted in any of the performance items listed above. Of course, each of those outcome measures have additional criteria that the participant must meet in order to be counted, but it is important to remember that without a date in PIRL 1813 any participants will be excluded from being counted towards those totals.
PIRL 1813 is just one example of how interrelated the H-1B America’s Promise data elements are, especially when it comes to the aggregation rules for the QPR report. The Amended ETA-9712 DOL PIRL for H-1B Grants contatin the H-1B QPR aggregationscan be found on the H-1B Performance Reporting Resources page.
We have several performance TA resources available on the H-1B Performance Reporting Resources page, but if you have any specific questions about PIRL 1813, or generally on how your QPR is aggregating the H-1B outcome measures, you can always contact the National Office at AmericasPromise@dol.gov or call in to our office hours in the weeks before a performance reporting deadline.
- What were the most difficult and/or most common data file errors that you encountered in regards to PIRL 1813?
- How did you correct those data file errors? Please refer back to the blog if necessary.
- Did the outcome totals in your QPR form related to PIRL 1813 reflect what you originally expected for these outcomes?
- When reviewing the aggregation rules in the Amended ETA-9712 DOL PIRL for H-1B Grants (Tab 7) could you follow along with the rule definitions to understand how they were calculated? If not, which rules were difficult to understand?
- Please share tips for how you reviewed your .csv data files to tally expected aggregate totals. Did you simply count totals or are there other steps in your internal system?